Botivao
Work orders your office has invoice-ready the same day.
Free: 5 work orders/month (export included) · Solo €19 (15.70 excl.) · Pro €39 (32.23 excl.)/month · incl. VAT · cancel monthly
New work order
Customer & site
Hours, materials and notes — on your phone.
Labor
Materials
Status ‘ready’
invoice-ready the same day
What is Botivao?
Digital work orders for installation companies. The technician logs hours and materials on site. The office keeps the dossier ready — the same day.
Not quoting software. Not accounting. The piece in between: from job to a clean dossier. Export (PDF, CSV or JSON) works on Free, Solo and Pro. Materials library from Solo; invite up to 5 people on Pro.
Why Botivao?
WhatsApp photos and paper slips are not a proper record. Hours go missing, materials “are still in the van”, and nobody dares to invoice. Every day the slip sits, the invoice slips.
What Botivao does
- Work order on phone: customer, site, hours, materials, note, photo, customer signature
- Office overview: draft versus ready to invoice
- Customer PDF by email in the customer’s language (opt-in per work order)
- Export a bookkeeper can work with — you keep your own accounting software
What Botivao does not do
No cost estimates or quotes. No Peppol: you create e-invoices in your accounting package as you do now. No replacement for Exact, Teamleader or Billit — you export and continue there.
Three steps
01
Fill in on site
The technician opens the order, taps hours and materials, collects the customer signature and sets status to ready.
02
Office sees ‘ready’
The office opens the job, checks the notes and adjusts a line if needed.
03
Export
Download PDF, CSV or JSON and create the invoice in your accounting software — or pass it to your accountant.
Create an account with Google or email and set up your company. Free: 5 work orders per month including export. Solo: unlimited + materials. Pro: Solo plus up to 5 users via Company → Team.
Plans
Free, Solo or Pro. Cancel monthly via the customer portal.
Compare
Prices incl. and excl. VAT
| Gratis | Solo | Pro | |
|---|---|---|---|
| Price per month | €0 | €19 · €15.70 excl. | €39 · €32.23 excl. |
| Work orders per month | 5 | Unlimited | Unlimited |
| Users | 1 | 1 | Up to 5 |
| Export PDF / CSV / JSON | Yes | Yes | Yes |
| Materials list with margins | No | Yes | Yes |
| Invite team | No | No | Yes |
Free
- 5 work orders per month
- 1 user
- Export PDF / CSV / JSON
Materials library from Solo. Invite teammates on Pro.
Solo
For owners who still work on site
€19 incl. VAT · €15.70 excl. VAT
- Unlimited work orders
- 1 user
- Materials list with margins
- PDF, CSV and JSON export
- Help by email
Create a free account first, then choose your plan.
Pro
Up to 5 users
Office plus a small crew
€39 incl. VAT · €32.23 excl. VAT
- Everything in Solo
- Up to 5 users via invite
Create a free account first, then choose your plan.
Cancel monthly via the customer portal.
Works with Exact, Billit or Yuki via PDF/CSV/JSON export — you stay in your own accounting package.
FAQ
What does Botivao cost?
Free: 5 work orders per month. Solo €19 incl. VAT · €15.70 excl. VAT (1 user). Pro €39 incl. VAT · €32.23 excl. VAT (up to 5 users). Cancel monthly via the customer portal.
Can I export on the free plan?
Yes. On Free you can export PDF, CSV or JSON for your work orders (max. 5 new ones per month).
Does it work with my accounting software?
Via PDF, CSV or JSON export. You keep your own package — Botivao does not create invoices and is not a Peppol access point.
Does the customer get a PDF automatically?
Only if you set an email on the work order and tick “email when ready”. The PDF is in the chosen language (NL/FR/DE/EN).
How do I invite colleagues?
On Pro: Company → Team. Solo and Free are for 1 user.
How do I use code BTV?
Create an account, go to Company → Billing, choose Solo or Pro and enter BTV as promotion code. The first month is free from when you enter the code.